Project Management Specialist


The purpose of this position is to provide technical, managerial, reporting and administrative expertise to the Office of Democracy and Governance for the full scope of its conflict mitigation/peacebuilding portfolio. Working in close concert with the conflict and security advisor, the incumbent is also responsible for communicating with all key stakeholders, partners and senior government officials on matters related to said areas. Key aspects of the job include: (1) developing and managing democracy and governance program/activities, particularly those related to conflict mitigation/peacebuilding; (2) providing the office with up-to-date analysis and advice on resilience/stability, political and governance-related matters, and identifying implications for broader USAID development interests in Ethiopia; (3) advising senior mission management and other technical offices on conflict related matters; and (4) coordinating with a wide variety of stakeholders, from civil society organizations to senior government officials of key ministries, to effectively manage the mission’s conflict mitigation/peacebuilding efforts. 

MINIMUM QUALIFICATIONS: To qualify, the applicant must possess the following qualifications: 

EDUCATION: The multidisciplinary and multifaceted nature of the position requires a minimum of a Master’s Degree in conflict management, peacebuilding or security studies; political science; public policy; good governance; rule of law; or related programs is required. 

EXPERIENCE: Minimum of five years of progressively responsible experience in the management and evaluation of development and humanitarian programs, with specific and extensive involvement in conflict prevention, mitigation and management and/or countering violent extremism programming is required. Prior work experience in the design of conflict prevention/management, community security/justice and early warning and architecture capacity building of formal and customary conflict prevention/management structures and systems, democratic institutions; promoting the rule of law and good governance is desired. Three years’ experience with USAID or other bilateral or multilateral development agencies, or International and/or Ethiopian non-governmental organizations in a project management capacity is required. 

LANGUAGE: Fluency in English (Level IV) written and oral, fluency in Amharic (Level IV) written and oral. Knowledge of another of Ethiopia’s major languages is considered advantageous. English will be tested. 

KNOWLEDGE, SKILLS, AND ABILITIES: An incumbent must have a thorough knowledge of the theory and practice of good governance and conflict mitigation programs, including capacity building for government 

and civil society organizations, analysis of political processes, and conflict management is required. Additional expertise in rule of law and human rights programming is a plus. An incumbent must have expertise in the risks, drivers and triggers for conflict (and conflict typologies) in Ethiopia as well as Ethiopia’s existing conflict prevention/mitigation and response policy architecture. Additionally, a thorough understanding of the development of laws, policies and the legislative development process in Ethiopia and perspectives of government and stakeholders is required. A thorough knowledge of and ability to analyze the political environment and governance systems in Ethiopia are needed. A complete command of the importance of gender equality and its relationship with good governance and the promotion of peaceful and stable communities is required. The ability to inter-relate conflict/stability and good governance issues, trends and developments to USAID programming. Ability to prepare factual and interpretive reports covering, peace and security and political subject matters is required. Demonstrated capacity to participate in, lead and coordinate team efforts, to research and remain abreast of program management regulations, policies and procedures and to assist team members and implementing partners to apply them. Demonstrated ability to plan and conduct program evaluations, to develop outlines, solicit and incorporate inputs and edit team writing efforts. Ability to plan, organize, and execute complex projects. Excellent written and oral communication skills for analytical and factual reporting and presentations to senior Government of Ethiopia and U.S. Government officials are necessary. In addition, the incumbent will be expected to attend meetings, conferences, workshops, in and outside of Ethiopia, at which they will be expected to represent the mission’s policies and program objectives and/or the mission-endorsed results of their analyses. 

For your application to be considered, the following documents must be submitted: 

• Letter of Application/Cover Letter; 

• Completed and Signed Application for Employment Official Form–DS-174 found here Universal Application for Employment (DS-174); 

• Current Resume/CV; 

• Application must be submitted ONLY via addisusaidjobs@usaid.gov and the email subject must say–Vacancy 17/16 USAID Project Management Specialist (Conflict Mitigation & Peacebuilding); 

• Please submit the application only once; and 

• Late and incomplete applications will not be considered; the application must be submitted before or on 5 p.m. Ethiopian time of the vacancy closing date. 

The official application, form DS-174, must be signed by the applicant, in ink, not typed, and dated prior to submission. This requires the applicant to print, sign, date, scan and attach the DS-174 form to the email mentioned above. If an applicant does not sign, in ink, the applicant will not be considered by USAID Ethiopia. Please take note of this requirement and please ensure you follow these instructions. 

Applications will be initially screened by the Human Resources Office to determine whether applicants have met the advertised minimum qualifications. A list of qualified applicants will be referred to the hiring office for further consideration and screening. Final selection of candidates will be made and those selected will be invited to an interview in order to select the best-qualified candidate. 

The USAID mission assumes no liability for the loss or mishandling of applications. For additional information about the position and/or the selection process, please contact the Human Resources Office at 011 130 6002 ext., 6035, 6043, 6137, or 6031. 

NOTE: The application form is available free of charge upon request and are also available for download from the internet Universal Application for Employment (DS-174). The final selection of a candidate is 

based solely on the advertised qualification in a competitive process. Individuals who meet the minimum qualifications are strongly encouraged to apply.

Procurement and Logistic Assistant, Addis Ababa, Ethiopia

Organization: International Livestock Research Institute (ILRI)
Country: Ethiopia
City: Addis Ababa
Office: ILRI Addis Ababa

Closing date: Friday, 21 October 2016
The Position: The International Livestock Research Institute (ILRI) seeks to recruit a Procurement and Logistic Assistant who will be a member of the Supply Chain team in Addis Ababa, Ethiopia.

General:

The International Livestock Research Institute (ILRI) works at the crossroads of livestock and poverty, bringing high-quality livestock science, communications and capacity building to bear on poverty reduction and sustainable development. ILRI is one of 15 research centres supported by the Consultative Group on International Agricultural Research (CGIAR). ILRI has campuses in Kenya (headquarters) and Ethiopia, with other offices located in other regions of Africa (Mali, Mozambique, and Nigeria) as well as in South Asia (India, Sri Lanka), Southeast Asia (Laos, Thailand, Vietnam) and East Asia (China).
www.ilri.org.
Job Purpose: The Procurement and Logistic Assistant sources whatever the business requires and searches for better deals.

Engages with suppliers, government offices i.e. Customs Authority and Transit Agents for the smooth clearance of shipment from abroad.
It needs to be cost effective while also dealing with other factors such as sustainability, risk management and ethical issues.
Key Duties & responsibilities:

Assists the Procurement Officer in the purchases of goods and services required by the Institute, locally or overseas, following the Institute's established Procurement policies, procedures and guideline;
Registers all incoming requisitions and updates status report on procurement for inclusion and circulation in the status report;
Prepares transport documentation accompanying dispatches such as packing lists, waybills and loading details to accompany shipment;
Prepares periodic procurement/shipping updates and circulates to the supply chain unit;
Plans and organizes the day-to-day local purchase activities ahead of time including review and assignments of work to the Local Purchase. Local purchases include, but are not limited to, animal feed, stationery, cafeteria supplies, sanitary supplies, fuel supplies, pharmaceutical products, lab./field supplies, construction materials, uniforms & protective wear, tools and spare parts and pest control services;
Handles purchase requisitions from ILRI cost centers; and obtains 'competitive' quotations from suppliers in order to determine the most favorable prices, product quality, timely delivery, payment terms and other conditions of supply;
Prepares quotation analysis charts for local and oversea purchase to be reviewed by the Procurement Officer and approved by requesting cost centers;
Prepare a purchase order trough ERP system
Ensures that all government and other documentation required for purchase is processed promptly and accurately and followed up to ensure that unnecessary delays are not experienced;
Follows-up and keep supervisor as well as concerned requestors informed of the status of outstanding purchase orders periodically as appropriate;
Arranges transportation of purchased goods to ILRI premises in Addis Ababa as per purchase requisitions;
Maintains appropriate purchase records, documentation and relevant information about suitable local suppliers, price list and catalogues in the data base for reference by interested persons/units;
Collects documents for items received at the Airport from Airport cargo or the shipping agents and obtain duty-free authorization;
Ensures that all required government documentation is processed promptly and accurately and followed up properly so that unnecessary delays can be avoided;
Follows-up with the clearing agents and expedite delivery of imports by air/sea freight;
Expedites prompt clearance of delicate and perishable goods or arrange for temporary cold-storage if necessary;
Maintains proper record to show the current status of all goods awaiting clearance and report to the Supervisor on daily basis;
Compiles up-to-date information on rules and regulations relating to clearing, forwarding and associated tariffs including inland transportation (e.g Djibouti-Addis);
Exercises good judgment about driving safety; and reviews, on weekly basis, the reasonableness of daily mileage covered by vehicles assigned to Procurement on the bases of properly maintained vehicle-logbooks;
Performs any other duties related to Procurement including clearance of imported goods as assigned by the supervisor; and also deputizes for the Procurement Officer when on leave or mission.
Agricultural Research Animal Feed Capacity Building Cultural Research Driving East Asia Inland Transport Interpersonal Communication Land Transport Livestock Poverty Reduction Procurement Procurement Officer Product Quality Research Centres Risk Management Rules and Regulations Shipping Agents South Asia Southeast Asia Sports Facilities Sri Lanka Sustainability Sustainable Development Vehicles
Academic and professional qualifications: Education:

At least a Diploma in Procurement and Supplies Management from a recognized college
Experience:

Five years' relevant work experience
Skills and Competencies:

Good knowledge of supply sources
Good organization skills
Ability to plan and co-ordinate routine operations
Ability to negotiate prices to the advantages of the Institute
Rigorous approach to duties
Ability to use PCs
Ability to maintain accurate records and other documentation
Personal qualities required

Sound interpersonal communication and good personal organization
Integrity, honesty and confidentiality
Ability to cope with pressure
Duty Station: Addis Ababa

Grade:

2A
Minimum Base Salary:

Birr 10,445 (Negotiable depending on experience, skill and salary history of the
candidate)
Terms of appointment:

This is a Nationally Recruited Staff (NRS) position with a fixed term contract for four months. The ILRI remuneration package for nationally recruited staff in Ethiopia includes very competitive salary and benefits such as life and medical insurance, offshore pension plan, etc.
The ILRI Addis campus is set in a secure, attractive campus with dining and sports facilities that are located on site.

Applications: Applicants should provide a cover letter and curriculum vitae; names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate's professional qualifications and work experience to be included in the curriculum vitae. The position and reference number: REF: PLA/36/2016 should be clearly indicated in the subject line of the cover letter.

All applications to be submitted online on our recruitment portal: http://ilri.simplicant.com on or before 21 October 2016.
To find out more about ILRI visit our website at http://www.ilri.org

To find out more about working at ILRI visit our website at http://www.ilri.org/ilricrowd/


Suitably qualified women are particularly encouraged to apply.